Example 03, Message to order · Sample, made-up data
A message becomes an order.
Orders arrive by email, text and phone. They wait until the one person who enters them has time, and nothing gets picked or delivered before that.
Here each message becomes a draft order straight away. Missing details are flagged at once, so your team checks orders instead of retyping them.
Before and after
Where it gets stuck. Every order waits until someone has time to type it in.
Before
- 1Messages pile upEmail, texts and voicemail arrive while the team is busy.
- 2One person types it all againProducts, amounts and delivery details, copied by hand.Work waits here
- 3Gaps are found lateA missing unit or date means calling the customer back.
After
- 1The message arrivesCustomers keep writing the way they already do.
- 2A draft appears at onceKnown products become rows and gaps are flagged.
- 3Review and confirmAnyone on the team can check the draft and fill the gaps.
A person still decides. Your team checks every order. This demo sends nothing to a customer or supplier.
Small minutes
Three minutes for one order looks small. At 15 orders a day, it is about 165 hours a year, or four working weeks, for the one person who types them in. These are example numbers, not a measurement.
Try it
Pick a situation, change the message if you like, then create a draft. The customer, products and prices are made up.
Change a quantity, delete the delivery line or add a product.
Rules and sample catalogue
One product per line, like "12 kg tomatoes". Put "Customer:" and "Delivery:" on their own lines. Prices are before tax.
Create a draft to see the products it recognised and the details a person needs to check.
Recognised products. You can correct the quantities.
| Product | Quantity | Unit price |
|---|
Total before tax
The required details are there and the sample stock covers it. Check the draft against the message.
What this demo does
It recognises a three-product sample catalogue using fixed rules. There's no AI in it, and it won't understand every message. A real setup would be tested against your own messages and exceptions.
Your edits stay in this tab. A copied link opens the chosen sample without your edits.
What would change for your business
Your catalogue, customer names, units, delivery rules and the software your orders end up in.
Your turn
Where does work wait for one person in your business? Describe one task in three short steps and download a brief for our conversation. Nothing is sent.